Automotive Assistant Controller
Position summary
Kahlig Automotive Group is hiring an Assistant Controller to support the Controller in running the store's accounting office. The ideal candidate will have a hands-on and interactive management style. The Assistant Controller manages the office's daily work, keeps schedules and reconciliations current, and helps deliver an accurate month-end close and financial statement on time. This role steps in for the Controller when needed.
Reports to: Controller
Supervises: Day-to-day work of the store accounting office staff, including billing, titles, AP, payroll, AR, etc.
Location: San Antonio, Texas · Full-time, on-site
Key responsibilities
Daily accounting operations
Oversee the daily work of the accounting office and make sure all postings are timely and accurate
Review and post vehicle deals for proper accounting treatment; follow up on missing paperwork and funding
Review journal entries and AP and AR postings for accuracy before month end
Monitor contracts in transit and work with F&I to get deals funded promptly
Oversee title processing and make sure trade payoffs are made on time
Month-end close and reconciliations
Manage the month-end close checklist and track it to completion with the Controller
Reconcile balance sheet accounts monthly, including bank, floorplan, manufacturer receivables, contracts in transit and warranty; clear reconciling items promptly
Review accounting schedules and correct aged or misposted items
Assist in preparing the manufacturer financial statement and internal reports by required deadlines
Run and review expense trend reports monthly and flag unusual items to the Controller
Cash, assets and controls
Monitor daily cash, deposits and bank activity
Follow and enforce internal controls that follow Kahlig Group policies and safeguard store assets
Support floorplan payoffs, floorplan audits and vehicle inventory accounting
Prepare documentation for external audits, manufacturer audits, workers' compensation audits and group reviews
Payroll, compliance and tax
Review payroll and commission calculations for accuracy before submission, and reconcile payroll postings to the general ledger
Prepare state sales and motor vehicle tax returns and other required reports for Controller review
Assist with maintaining our numerous state licenses for our operations
Make sure every transaction is recorded under dealership accounting policies and procedures
Leadership and support
Train, supervise and support the accounting office staff day to day
Help recruit and onboard new office staff as needed
Act for the Controller when they are out of the office
Respond promptly to questions from department managers and requests from corporate accounting
Improve office processes and workflows
Keep the Controller informed of key issues in the office
Qualifications
Required
3+ years of franchised dealership accounting experience
Hands-on experience with a dealership month-end close, including schedules and account reconciliations
Working knowledge of dealership schedules, controlled accounts, the general ledger, and bank, floorplan and manufacturer reconciliations
Understanding of vehicle deal posting, contracts in transit and title processing
Advanced Excel skills and proficiency with Microsoft Office
Working knowledge of Generally Accepted Accounting Principles (GAAP)
High character & strong work ethic
Preferred
Prior Assistant Controller, Office Manager or senior Staff Accountant experience at a franchised dealership
Experience supervising or training accounting staff
Experience preparing the manufacturer financial statement
Working knowledge of Texas sales and motor vehicle tax returns
Bachelor's degree in accounting, finance or a related field
Experience with CDK
Skills and competencies
Accurate and detail-oriented while meeting fixed monthly deadlines
Analytical: spots errors, aged items and variances before they grow
Explains accounting issues in plain terms to managers who are not accountants
Builds working relationships with the Controller, General Manager, department managers and corporate accounting
Trains and coaches staff and leads by example
Manages several priorities at once in a fast-paced store
Handles confidential information with discretion and integrity
Desire to grow into a Controller role
Work flexible hours during peak business times
What we offer
Medical
Dental
Company paid basic life
Company paid short term disability
Voluntary life insurance
Long term disability
Vision
401(k)
Paid vacation, personal sick leave days, specific holiday
Working conditions
This is an office-based role. It requires extended periods of computer work, regular walking within the dealership or affiliated office buildings, and occasionally lifting up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Kahlig Auto Group is an industry leading automotive retailer comprised of multiple auto dealerships in South Texas. Our dealerships have a strong commitment to providing the highest degree of customer satisfaction that provides superior experience in sales, service and overall ownership. We are a company full of hard-working, dedicated employees with a priority on offering a welcoming and positive environment that fosters the opportunity to grow within the company. Kahlig Auto Group employees enjoy a comprehensive benefits package that includes medical, dental, life and disability, 401(k), paid vacation, sick, holiday and a wellness program. We are an Equal Opportunity Employer.
