Office Manager/Assistant Controller

Kahlig Auto Group is currently seeking an Office Manager/Assistant Controller. The ideal candidate will have high character and a strong work ethic. The Office Manager/Assistant Controller will learn the organizational processes and perform various duties to be able to generate financial data for all dealership departments, which together represent the accurate financial condition of the business; provide accurate reporting to the dealer/general manager and Controller and is responsible for accounting office and administrative functions.

This position is an in-office position located in San Antonio, TX.

WHAT WE HAVE TO OFFER:

• Comprehensive benefits program for full-time employees, including health care options and 401k savings options after an initial employment period
• Dental insurance options
• Health insurance options
• Vision insurance options
• Life insurance and disability insurance options
• Paid holidays
• Wellness program
• Training, resources, and opportunities for growth
• Value-driven culture built on integrity, professionalism, excellence, and teamwork

 WHAT WE ARE LOOKING FOR:

• Friendliness, enthusiasm, reliability, with a positive “team-player” attitude
• Strong work-ethic with the ability to work in a fast-paced, results-driven environment
• Dedicated attention to detail with pride and care for ones’ own work product
• Strong mathematical, analytical, and computer skills relevant to an accounting position
• Excellent communication, interpersonal, and organizational skills
• Desire to go outside ones’ comfortability to learn and grow with the team and company
• Strong initiative and self-management abilities, with the ability to multi-task
• Strong understanding of GAAP and accounting and bookkeeping fundamentals

 Primary responsibilities include but are not limited to:

• Assists with preparation of complete financial statements monthly, according to dealership guidelines and the manufacturer's format and time frame.
• Controls all posted documents, including time records, vehicle deals, commissions, and additions and changes to inventory.
• Provides a timely daily operating control (DOC) and keeps the dealer/general manager informed about trends.
• Reviews cash position daily; Maintains an effective cash management system. Forecasts cash needs; Controls petty cash amounts for dealership and sales department.
• Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, parts inventory and co-op advertising accounts are current and accurate.
• Reconciles select accounts monthly; Approves adjustments to inventory and receivable accounts.
• Prints monthly journals, schedules, and general ledger. Closes month by processing accounting month-end.
• Ensures compliance with all government regulations; Assists in completion of annual review/audit.
• Reviews payroll on a timely basis and posts payroll accruals.
• Prepares tax reports, tax deposits and tax returns in a timely, accurate manner.
• Manages the payoff of vehicle floor plan and works with bank representatives.
• Responsible for the supervision and training of office personnel.
• Serves as a backup for office personnel during peak periods or while office staff is out on time off.

 JOB REQUIREMENTS

• Bachelor’s degree from a four-year college or university in accounting or related discipline; OR 5 years of related experience
• Strong knowledge of accounting fundamentals required, including knowledge of Generally Acceptable Accounting Principles (GAAP)
• Ability and willingness to work extended hours when necessary
• Proficient in Microsoft Office suite (Word, Excel, Outlook)
  • Strong emphasis on Excel skills
• Strong organizational skills
• Knowledge of mathematical principles and application (adding, subtracting, dividing, multiplying, and percentage calculations); word processing, intermediate spreadsheet and database maintenance
• Ability to effectively communicate in a professional manner on the phone, internet and in person
• Use of standard office equipment, including 10-key adding machine
• Ability to follow detailed instructions and support change when necessary
• Automotive experience preferred

The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. We reserve the right to amend and change responsibilities to meet business and organizational needs as necessary.

Kahlig Auto Group is an industry leading automotive retailer comprised of multiple auto dealerships in South Texas. Our dealerships have a strong commitment to providing the highest degree of customer satisfaction that provides superior experience in sales, service and overall ownership. We are a company full of hard-working, dedicated employees with a priority on offering a welcoming and positive environment that fosters the opportunity to grow within the company. Kahlig Auto Group offers a dynamic work environment that is conducive to growth opportunities. Our employees enjoy a comprehensive benefits package that includes: medical, dental, life and disability, 401(k), paid vacation, sick, holiday and a wellness program. Kahlig Auto Group is an Equal Opportunity Employer.