Event Coordinator / Executive Assistant

Event Coordinator/Executive Assistant

Our company has an outstanding opportunity for a highly driven, knowledgable and passionate Event Coordinator, that will also assume many functions of an Executive Assistant.  The individual selected for this role will execute various functions determined by or in conjunction with leadership by performing the following responsibilities.

Job Responsibilities

• Composes routine and complex correspondences including agenda, notices, confidential correspondences, reports, strategic plans, and other documents
  Runs, creates and prints reports throughout the month
• Manage reports in Excel, Powerpoint and other internal platforms
• Arranges travel plans and itineraries; compiles documents for travel related meetings
• Addresses/manages internal and external client concerns
• Greets visitors and directs them to the appropriate area
• Cover the concierge desk when needed
• Professionally administers overflow of incoming phone calls for sales
• Ensure calls are routed to appropriate department as requested by client
• Updates telephone directory as necessary
• Prepares daily inventory and units sold reports
• Assists with marketing events as needed
• Creates, edits & posts social media posts for various social media platforms under the direction of leadership
• Updates client records as needed
• Attends weekly department meetings
• Must be detail oriented
• Assists with any tasks needed to support the dealership
• Handle event management from small events in the store to large events offsite
• Manage RSVP lists, invites and follow up from events for guests
• Oversight and training will be provided for event management, however someone that is detailed, organized, self-starter, critical thinker and creative is a must for this role.

CHARACTERISTICS OF THE IDEAL CANDIDATE

• Professional manner in all communications.
• Ability to maintain a high level of discretion and handle the highest level of confidentiality.
• Strong organizational skills, problem solving skills, and attention to detail.
• Demonstrates a high degree of knowledge, competence and administrative skills, and operates with considerable independence.
• Ability to multi-task and meet deadlines.
• Strong computing skills; advanced knowledge of Microsoft Office (word processing, spreadsheet, etc.)
• Sense of urgency but calm under pressure.
• Strong interpersonal and conflict resolution skills.
• Must be able to manage multiple projects at a time.

Education and/or Experience

High school diploma or GED Required.

Bachelor Degree preferred.

Compensation

Compensation is based on experience, abilities and commensurate with Fortune 500 companies. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  This role requires the ability to move things that may be 50 pounds, go up and down stairs, drive a company vehicle, construct event materials and be outside in varying weather. The employee is required to walk. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.

Benefits

Benefits include medical, dental, life and disability, 401(k), paid vacation, sick, holiday and a wellness program. We are an Equal Opportunity Employer.

About

Kahlig Auto Group is an industry leading automotive retailer comprised of 20 auto dealerships in South Texas. Our dealerships have a strong commitment to providing the highest degree of customer satisfaction that provides a superior experience in sales, service and overall ownership. We are a company full of hard-working, dedicated employees with a priority on offering a welcoming and positive environment that fosters the opportunity to grow within the company.