Executive Administrative Assistant

Administrative Assistant

Our company has an outstanding opportunity for a results-focused, highly driven and experienced Administrative Assistant.  The Administrative Assistant will execute administrative policies determined by or in conjunction with executives by performing the following responsibilities.

Job Responsibilities

• Coordinates Sales Manager’s calendar, scheduling appointments and conference calls (where applicable)
• Composes routine and complex correspondences including agenda, notices, minutes, resolutions, memos, confidential correspondences, reports, strategic plans, and other documents
• Screens General manager’s incoming telephone calls and incoming correspondences
• Arranges travel plans and itineraries; compiles documents for travel related meetings
• Addresses/manages internal and external client concerns
• Greets visitors and directs them to the appropriate area or member
• Professionally administers overflow of incoming phone calls for sales
• Ensure calls are routed to appropriate department as requested by client
• Updates telephone directory as necessary
• Assists with marketing events as needed
• Updates client records as needed
• Manage Receptionest 
• Set up employee events
• Assist with any needs any Manager needs
• Submit Mazda advertising co-op 
• Create purches orders for sales dept. 

EDUCATION and/or EXPERIENCE

Associate's degree (A. A.) or equivalent from two-year college or technical school; or one year related experience and/or training; or equivalent combination of education and experience

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.